In the pursuit of a healthy and thriving workplace,
employers are increasingly turning to proactive measures to safeguard the
well-being of their employees. One initiative gaining traction is the
implementation of onsite flu clinics. These clinics offer a convenient and
effective way to protect employees from the seasonal influenza virus,
contributing to a healthier workforce and a more resilient business. In this
blog post, we’ll review the steps to coordinate and promote such an initiative,
and provide insights into the seamless execution of the clinic day.
Providing a quote to suit your business needs
We recognise the unique nature of each business, catering to both small and large clients spanning various industries across Australia. Whether it’s educational institutions like schools and universities, industrial settings like warehouses, or professional services like law firms, we bring valuable experience in conducting efficient flu vaccination clinics.
Our services extend beyond the vaccination process, as we assist you in estimating crucial aspects for seamless planning
- Determining the appropriate duration for each appointment.
- Estimating the expected participation of staff in your vaccination program.
- Reviewing external factors that you may need to consider in terms of dates for the clinic.
- Assessing the total duration for which the designated space needs to be made available.
We use all this information to help you plan a seamless clinic and provide you with a detailed quote for the services you require.
Planning and Coordination your onsite flu clinic
Step 1: Confirm the location of your clinic(s)
If your business spans multiple sites, you may decide to run clinics at each site. As we’re an Australia-wide business, we can coordinate your flu program for all your staff, across multiple states if required.
You can choose to have one person coordinate all the flu clinics for your company, or you may choose to have a designated contact person for each site.
Step 2: Let us know your preferred dates and times for your clinic/s
We can work with you to establish preferred dates and times for the onsite flu clinic. We can schedule appointments around your business needs (before or after school, across lunch breaks etc.).
Step 3: Review the date/s we offer for your clinic
We will always do our best to match the times and days you request.
Step 4: Promote your clinic/s to your staff (email, posters, memos)
Communicate the clinic details to employees through various channels. Staff can book their appointments online using the link we provide, or you can allocate each staff member their appointment time for them.
On the Day of Your Clinic:
VaxWorks Staff Arrive & Set Up:
Trained VaxWorks staff members arrive on the scheduled day and set up the designated area for the flu clinic. They ensure that all necessary equipment and supplies are in place for a smooth vaccination process.
Vaccination Appointments Are Completed – On Schedule:
Employees attend their scheduled appointments, receiving their flu vaccinations efficiently. For those who didn’t book in advance but would like to be vaccinated, any unallocated appointment slots on the day are made available to accommodate them.
Room is Returned to its Original State:
After the completion of all vaccinations, VaxWorks staff members return the designated area to its original state. This includes clearing any equipment, disposing of medical waste appropriately, and ensuring the workspace is tidy.
Vaccination Records Uploaded to Medicare – You Receive Your Report:
All vaccination records are meticulously documented and securely uploaded to the Australian Immunisation Register. Staff can see their vaccination records in Medicare. Employers can expect to receive a comprehensive report detailing the success and participation levels of the onsite flu clinic.
Conclusion:
Running an onsite flu clinic is a proactive and practical strategy for employers to prioritise the health and well-being of their workforce. By providing a convenient and accessible way for employees to receive flu vaccinations, businesses can reduce absenteeism, enhance productivity, and foster a culture of wellness. Following the outlined steps for coordination, promotion, and on-the-day execution ensures a smooth and successful implementation of onsite flu clinics, further solidifying the commitment to a healthy and resilient workplace.
